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Outfest records

 Collection — Box: 1
Identifier: Coll2012-174

Scope and Contents

The collection documents the board, staff, and committee activities; event planning and operations; outreach, marketing, and merchandising; fundraising; volunteer operations; financial management; collaborations; and general administration for Outfest, the Los Angeles gay, lesbian, bisexual and transgender film festival, 1985-2016. The records document the opening night galas, launch parties, closing awards ceremonies, special film screenings, VIP parties, volunteer parties, Legacy Awards, Director's Guild of America events, Vito Russo Winter Lesbian & Gay Film Festival, fall mini-fests, silent auctions, rummage sales, and offsite parties managed by Outfest. The collection also includes records regarding Outfest California, Outfest Village, and Outfest's participation in local pride festivals and parades, film festivals in various cities, and local events such as the Dinah Shore Weekend and Sunset Junction Street Fair. Venue records include the Orpheum Theatre, Ford Amphitheatre, Los Angeles Theatre, Egyptian Theatre, Pacific Design Center, Director's Guild of America, and 18th Street Arts Center among others.

Meeting records include those of the staff, senior staff, managers, board, board retreat, development committee, fundraising committee, hospitality committee, marketing (and outreach) committee, nominating committee, and silent auction committee. The collection includes correspondence, photographs, fliers, brochures, pamphlets, advertisements, programs, budgets, balance sheets, audience surveys, manuals, grant applications, daily transaction and sales records and reports, venue and vendor contracts, merchandising and rental agreements, vendor and contractor bids, insurance agreements, job descriptions, travel and hotel records, shipping invoices, maps and schematics, clippings, event tickets, ticketing agreements, catering and alcoholic beverage agreements and licenses, website records, calendars, and event badges. The "Administration, general" listings refer to records found loose or unlabeled and may contain any of the records cited above, including the event programs. "Film Files" refer to specific publicity material, shipping documentation and correspondence between festival programmers and filmmakers and distributors for specific entries to Outfest. Photo series includes publicity stills and film stills for multiple films, arranged alphabetically.


  • 1985-2016


Conditions Governing Access

The collection is open to researchers. There are no access restrictions.

Conditions Governing Use

All requests for permission to publish or quote from manuscripts must be submitted in writing to the ONE Archivist. Permission for publication is given on behalf of ONE National Gay and Lesbian Archives at USC Libraries as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained.

Administrative History

"Founded by UCLA students in 1982, Outfest is the leading organization that promotes LGBT equality by creating, sharing and protecting LGBT stories on the screen. Outfest builds community by connecting diverse populations to discover, discuss and celebrate stories of LGBT lives. Over the past three decades, Outfest has showcased thousands of films from around the world, educated and mentored hundreds of emerging filmmakers and protected more than 20,000 LGBT films and videos. Outfest is a 501(c)(3) nonprofit organization, [who's mission is to] protect our past, showcase our present and nurture our future by fostering artistic expression of gender, sexuality and LGBT cultures and its transformative social impact on the world."

Source: "About Outfest" (accessed February 11, 2013)


58 Linear Feet (50 archive boxes + 8 clamshell boxes)

Language of Materials



The collection documents the board, staff, and committee activities; event planning and operations; outreach, marketing, and merchandising; fundraising; volunteer operations; financial management; collaborations; and general administration for Outfest, the Los Angeles lesbian, gay, bisexual and transgender film festival, 1985-2016. Over the three decades from its founding in 1982, Outfest has showcased thousands of films from around the world, educated and mentored hundreds of emerging filmmakers, and protected more than 20,000 LGBT films and videos.


This collection is arranged chronologically by year. Folders containing a multiple year range have been arranged by the latest year.

Some film files are arranged by name alphabetically, for donations where the year when the file was shown at Outfest was not available.


Records gifted from Outfest on March 28, 2011. Additional records donated on May 20, 2016 and on May 9, 2017.

Related Materials

Scott Giantvalley Papers, Coll2012-117, ONE National Gay & Lesbian Archives, Los Angeles, California

Separated Materials

Film Festival Programs

AFI Los Angeles International Film Festival, 1996, 1997, 1998, 1999, 2000, 2003

Biennial Festival of Film, Video and New Media, 2004

Chicago International Children's Film Festival, 1995, 1997, 2000, 2001, 2002, 2003, 2004, 2005

The Chicago Lesbian and Gay International Film Festival, 2006

Febio Fest, 2006

Festival Internacional de Cine de Mar del Plata, 2002

Festival Internacional de Cine Expresion en Corto, 2007

Festival Internacional de Cine gay/lesbo/trans de bilbao (Zinegoak), 2007

Festival Internacional de Cinema, Setubal, Portugal (Festroia), 2004

Festival Internazionale di Cinema Gaylesbico e Queer Culture, 2006, 2007

Film Independent's LA Film Festival, 2007

Goteborg Film Festival, 2004

Hamburg International Short Film Festival, 2006

Hollywood Film Festival, 1997

IFP/West Los Angeles Film Festival, 2001, 2002, 2003

Image + Nation, le Festival International de Cinema Gai + Lesbien (LGBT) de Montreal, 2000, 2003, 2006

Inside Out, Toronto Lesbian and Gay Film and Video Festival, 2002

Internationale Filmfestspiele Berlin, 2007, 2008

L.A. Shorts Fest, 1998

Lesbisch-schwule Filmtage Karlsruhe, 2006

Lisbon Gay and Lesbian Film Festival, 2007

London Lesbian & Gay Film Festival, 1997, 1999, 2001

Los Angeles Asian Pacific Film & Video Festival, 1996, 1999, 2000, 2002

Los Angeles Conservancy Presents 14th Last Remaining Seats, 2000

Los Angeles Film Festival, 2005

Los Angeles Independent Film Festival, 1995, 1996, 1997, 1998, 1999, 2000

Made in Germany, Festival of German Cinema, Los Angeles, 2000

Mqff [Melbourne Queer Film Festival], 2007

Mezipatra Czech Gay and Lesbian Film Festival, 2005

Mix Brasil Festival of Sexual Diversity, 2001, 2002, 2003, 2006

New York Lesbian & Gay Experimental Film/Video Festival, 2000

New York Lesbian & Gay Film Festival, 1997

Out Takes Lesbian & Gay Film Festival, 2002

Pan African Film & Arts Festival, Los Angeles, 2002, 2005

Pink Apple, Schwullesbisches Filmfestival, 2006

Philadelphia Fringe Festival, 2000

Queer Film Festival (Das Schwul-Lebische Filmfest Bremen), 2006, 2007

San Diego Film Festival, 2002

Seattle International Film Festival, 2006, 2007

Seattle Lesbian & Gay Film Festival, 2002, 2003

Silver Lake Film Festival, 2000

Swedish Films in Berlin, 2003

Sydney Film Festival, 2006

Verzaubert Internatinoales Queer Film Festival, 2006


Arab Film Distribution, Institutional Catalog 2005

Big Screen Movie, 2002 Rental Catalog

British Films Catalogue, 1997, 2006

Cine Argentina, 2003-2004

Criterion Pictures, Winter 2001

Filmakers Library, 2007-2008

First Run Features, New Gay & Lesbian Cinema, circa 1998

German Documentaries, German Documentary Association, 2004

Hollywood Classics, Domestic Catalog, 1998

Ishtar Films, undated

New Films, 2003-2004

New Yorker Films, 2007

Strand Releasing, 1998-1999

Swiss Films, 2001, 2007 (European Film Market)

Water Bearer Films, 1998-1999


Advocate, no.732, April 29, 1997.

At the Skirball, November/December 2002.

At the Village, L.A. Gay and Lesbian Center, March, April 2000.

Entertainment Weekly, no.460, November 27, 1998.

MAIN, Media Arts Information Network, July/August 1994.

Swerv, Spring 2009.

Event Programs

1997 Sydney Gay & Lesbian Mardi Gras

Christopher Street West Los Angeles Gay & Lesbian Pride Celebration, 1995, 1996, 1997

Power Up, 2003 Power Premiere

Summer Nights at the Ford, 1998, 1999

Grant Publications

Arts Organization Stabilization Initiative (AOSI), 1992.

California Arts Council, 1991, 1993.

California Community Foundation, 1994 Yearbook.

City of Los Angeles Cultural Affairs Department, 1994-95 Cultural Grants, Organization Program.

The Estate Project for Artists with AIDS Report, Alliance for the Arts, 2002.

Publications and Ephemera

Cohen, Kalil. Falling into History. Reel Boi Productions, 2007

"Outfest: I like to watch" (magnet)

Book Fumia, Molly. Honor Thy Children. Berekley: Conari Press, 1997.

"Armistead Maupin's Tales of the City," 1 white sweatshirt (signed by Maupin).

Processing Information

Collection processed by Kyle Morgan, 2013 and Allison R G Ross, 2017-2018.

Folder titles mostly reflect the original folder labeling.

  • Programs, periodicals, catalogs, mass mailings and promotional material from non-LGBT film festivals, studio/distribution companies, merchandise companies, entertainment publications, and other similar organizations. Alphabetical runs of receipt, invoice, and purchase order files.


Finding aid to the Outfest records, 1985-2016
Kyle Morgan, revised/updated by Allison R G Ross
(c) 2013, revised 2018
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Language of description note
Description is in English.
Processing this collection has been funded by a generous grant from the National Historical Publications and Records Commission.

Repository Details

Part of the ONE Archives at the USC Libraries, University of Southern California Repository

909 West Adams Boulevard
Los Angeles California 90007 United States
(213) 821-2771